Teddy Bears Picnic Jobs in Alpha Order


Clinician -- Saturday

Run the pre-event Clinic as described in Show Summary Sheet

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Cones Backup Timer -- Sunday

Start watch when 1st nose passes thru start. Stop watch when 1st nose passes thru finish. Stop while on course if Judge rings bell; start when rings bell again. Confer with Official Timer.

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Cones Course Design -- Prior

Design Cones Course

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Cones Decorator -- Friday

Decorate the Cones Ring With Teddy Bears and other festive decorations.

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Cones Judge -- Sunday

Judge Cones Event. Determine penalties and times. Sign scoresheet.

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Cones Official Timer -- Sunday

Start watch when 1st nose passes thru start. Stop watch when 1st nose passes thru finish. Stop if Judge rings bell; start when rings bell again. Confer with Backup Timer. Call time to Judge-all numbers on the stop watch. Record time on backup sheet or ask Backup Timer to do it.

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Cones Ring InGate -- Sunday

Manage flow in/out of arena, greet entries & give instructions as directed by judge, radio entry entering & leaving.

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Cones Ring Setup -- Thursday

Set up the cones, markers, balls and boundries according to the Cones Map

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Cones Ring Take Down -- Sunday

Take down the Cones Ring and store neatly in trailer.

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Cones Scribe -- Sunday

Use individual score sheets. Put Comp # on Top. At Judge's command, record ball down, record errors and record time. Fill in Back Up sheet and give individual scoresheet to score runner.

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Cones Setter -- Sunday

Set cones width at measurement called out. Raise measuring stick if ball falls off one of your cones. Lower stick when Judge acknowledges. Reset any cones touched when out of sight of horse.

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Cones Steward -- Sunday

Brief volunteers and assign setters to cones. Manage overall flow of cones ring(s) and handle any issues. Call wheel measurements to setters using radio. Verify ring is set, notify faults. Assist the judge as requested

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Cones Warm Up -- Sunday

Manage flow to arena, keep entries informed of who they are after & when to go to arena.

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Dressage Judge -- Sunday

Judge Dressage Tests. Approve class placing. Handle protests.

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Dressage Ring InGate -- Sunday

Manage flow in/out of arena, greet entries & give instructions as directed by judge, radio entry entering & leaving, open & close in-gate.

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Dressage Ring Setup -- Wednesday

Set up Dressage Rings

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Dressage Ring Take Down -- Monday

Carefully take down each Dressage Ring. Do not mix EC with GW rings. Return Elk Creek Dressage letter to Barn.

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Dressage Scribe -- Sunday

Neatly & clearly record scores and comments from Judge on forms provided. Check completeness & get Judge to sign then give to score runner.

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Dressage Warm Up -- Sunday

Manage flow to arena, keep entries informed of who they are after & when to go to arena.

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Final Take Down -- Monday

Take down all remaining rings and course signs. Store in BVDC Trailer or deliver to person who loaned up the item. Inspect and clean the grounds. Haul out the trash. Leave no trace!

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Floater -- Sunday

Do jobs assigned by Volunteer Day Manager

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Grounds Crew Team Member -- Sunday

Go where needed and set up, move or repair elements of the course, volunteer/judge shelters, boundries, trash cans, etc.

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Hazard Asst. Observer -- Sunday

Observe the route the competitor takes and assist Hazard Observer in completing score sheet. Record time and errors on backup sheet. Also act as backup to official timer.

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Hazard Backup/Hold Timer -- Sunday

Operate backup stopwatch. Spot Entry. Start watch as 1st nose passes thru the gate. Stop watch as 1st nose passes thru outgate (or when Official Timer drops hand for 2-gate hazards). Call time to Official Timer (1/100 secs) Observe assigned gates before/after hazard and report failure to pass thru in correct order to Hazard Judge. For Holds: Watch for next horse when hazard is occupied. If necessary, assertively stop entry 50m before Hazard. Holds should be FULLOR 1/2 MINUTES, ONLY. Tell competitor when will restart & give 10 second countdown from the point of hold up. Record Holdup Time on Backup Sheet. Call Holdup Time to Hazard Observer

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Hazard Observer -- Sunday

Lead hazard team, draw/check route on score form, note errors/corrections/holdups/gait faults on score form, put on sticker if any anomalies, decide time, record time. Stay at end for appeals.

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Hazard Official Timer -- Sunday

Operate stopwatch. Spot Entry. Start watch as 1st nose passes thru the gate. Call Entry # to Hazard Observer. Stop watch as 1st nose passes thru outgate (or when Timer 2 drops hand for 2-gate hazards). Call time to Hazard Observer (1/100 secs)

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Hospitality Runner -- Sunday

Transport voluteers to stations and back. Make regular rounds to Rings, Start/End, TB Trot Observers, Road Crossing Guards and Spotters, etc. with drinks, ice, snacks, lunches & relief people.

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Marathon Course Pickup -- Sunday

Follow last entry by 5 minutes and pick up signs, etc. that mark the course. DO NOT TAKE SIGN/GATES OFF HAZARDS. Gates need to be left up in case of inquires or protests.

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Marathon End Judge -- Sunday

Record any "Holds". Give Honey Card to End Scorer to calculate score. Ask competitor if any problems. Review scored Honey Card with competitor and get them to sign. You also sign and give card to Score Runner.

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Marathon End Timer -- Sunday

Check competitors do not stop or deviate after last hazard. Record finish time (as 1st nose crosses) on form & Green Card. Note vehicle damage (see rules), initial Green Card and give to End of Trot Judge (if present) otherwise to Score Runner. Direct competitor to Vet Box.

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Marathon Safety Check -- Sunday

Greet competitor, write name and number on Honey Card. Collect safety sheets. If you are also a (Watch Bear record points earned on Honey Card. Give card to competitor or gator and tell them to report to the Starter.

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Marathon Start Timer -- Sunday

Record Competitor # on backup sheet and assign a start time (start entries 4 minutes apart). Write start time on your backup sheet & and the Green Card and initial. Give Green Card to competitor, give countdown: 2m, 1m, 30, 10,9,etc.

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Marathon/Trot Setup -- Wednesday

Mark hazards with In/Out and letters per course design maps. Set out trail markers with numbers and level markers for each level. Measure each level's route thru each hazard and on the track between hazards per form provided. Set up K markers for each level using results of measurements. Adjust as required by the TD.

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Marathon/Trot Setup -- Thursday

Mark hazards with In/Out and letters per course design maps. Set out trail markers with numbers and level markers for each level. Measure each level's route thru each hazard and on the track between hazards per form provided. Set up K markers for each level using results of measurements. Adjust as required by the TD.

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Marathon/Trot Setup -- Friday

Mark hazards with In/Out and letters per course design maps. Set out trail markers with numbers and level markers for each level. Measure each level's route thru each hazard and on the track between hazards per form provided. Set up K markers for each level using results of measurements. Adjust as required by the TD.

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Medical Services -- Sunday

Handle human medical emergencies at the event

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Organizer -- All

Manage all aspects of the show

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Photo - Volunteer Story -- Sunday

Shoot pictures of volunteers for website, newsletters and cards

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Picnic Hospitality -- Sunday

Monitor picnic tables to assure competitors/volunteers/officials are happy.

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Radio Manager -- Sunday

Plan radio needs and assignments for each day. Plan channels, label radios and work with Vol Equip Mgr to give out. Work with Hospitality Runners to change batteries. Collect radios at end of each day and recharge.

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Ribbons & Awards -- Sunday

Manage Ribbons & Awards

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Safety Officer -- Sunday

Review course and grounds for safety hazards and would with Committee to resolve or manage. Assist in any safety related incidents.

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Score Runner -- Sunday

Collect scores from Dressage and Cones Judges and/or Honey Cards from End of TBT; assure sheets are signed before leaving the Pickup Location. Assure sheets for each entry stay together; deliver to scorer. Be quick!

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Scoring Assistant -- Sunday

Make copies of scoresheets. File in Show and Competitor files. Help competitors enter scores. Help Scoring Coach. Post Results as approved by Scoring Coach.

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Scoring Coach -- Sunday

Check scores entered by competitors for accuracy. Check class scores for completeness. Print and Approve Results for posting.

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Show Day Secretary -- Sunday

Manage Competitors, Packets & Officials Requests

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Show Day Secretary -- Saturday

Manage Competitors, Packets & Officials

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Show Secretary -- All

Manage All Administrative Aspects of the Show

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Stabling Team -- Friday

Put up stall cards and info signs. Direct new arrivals, answer questions, handle emergencies. Post reach number for you and Ranger. At end of show,inspect stalls for clean out; direct paid-for stall cleaners

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Stop Watches and Clocks -- Sunday

Assure all clocks are synchronized and all stop watches work. Give to volunteer equipment manager.

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TB Trot Ender -- Sunday

Check competitors do not stop or deviate in last 500m. Record finish time (as 1st nose crosses) on form & honey card; note vehicle damage (see rules), initial, instruct whip to move to Vet Check. Give Honey Card to Judge at End (if present) otherwise to Score Runner.

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TB Trot Starter -- Sunday

Record start time on form & honey card and give honey card, give 2 min, 30 sec, 10 sec & count down.

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TB Trot Tasks Setup -- Prior

Set up tasks at locations shown on map and matching descriptions shown on Task Card

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Technical Delegate -- Sunday

Oversee the event and interpret the rules. Act as the Ground Jury.

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Vet Box Scribe -- Sunday

Record temperature, heart rate, respiration, time for check back and vet comments on forms provided. Ask vet to pick Best Conditioned.

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Vet Tech -- Sunday

Assist. Vets In Vet Boxes

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Veterinarian -- Sunday

Vet check at end of Marathon. Veterinary emergencies at the event. Selection of "Best Conditioned" winner.

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Volunteer Chair -- All

Recrute, coordinate, organize and ensure the training of all the volunteers. Checkin, equip, brief, get to stations and manage before, during and after the show.

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Volunteer Hospitality -- Sunday

Monitor morning and lunch tables to assure volunteers/officials are happy. Managing Hospitality Runners so all in the field are fed.

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Volunteer Setup Team -- As Agreed

Set up badges, lists, volunteer goodie bags, etc. to be ready for Volunteer Checkin Sunday.

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Volunteer Tent Manager -- Saturday

Check in volunteers, assure they get general packet, work with runners to get vol to stations on time, answer questions, assure hazard teams remain until released, get volunteer feedback.

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Watch Bear -- Sunday

Observe how the Entry performs the required task at your station and decide whether the task was performed successfully per your Task Instruction Sheet. Record score on backup and Honey Card. Stay at the end for appeals.

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Wheel Measurer -- Sunday

Place cones against widest part of rear wheels. Measure width between cones. Add clearance & record on forms and cards provided. Tell competitor to present card to Cones In Gate when ready to drive Cones.

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